Privacy Policy

Introduction:

Protecting the confidentiality and security of personal information is integral to the way in which Anax Capital Asset Management Company Limited and its affiliates (“ACAMCL”) conducts business worldwide. We at ACAMCL are committed to safeguarding the privacy of our clients and use it in accordance with our privacy principles set out below while providing our services to them. The following are major points from our updated Privacy Policy statement that will help to explain the data processing practices of ACAMCL’s businesses.

In accordance with the DIFC Data Protection Law, ACAMCL being the data controller for the purposes of this application for its services, must provide you with information on how your personal data will be processed.

Purposes of processing and lawful basis of processing:

The personal data collected from you, provided by you or obtained from other sources on your behalf will be held, disclosed and processed by ACAMCL for the purposes of offering you our services and maintaining the relationship with you.

We process personal data only when we have a lawful purpose. Presently, we use your personal data for the following lawful purposes:

A. Performance of Contract:

• To carry out the Relationship opening process on receiving your application with the signed subscription agreements/ Investment agreements which may also require you to provide the required documentation

• Advising and administering your portfolio and any related account on an ongoing basis which involves your personal data for redemption, distribution of payments and for future subscriptions

• Disclosures to third parties identified in the said agreements /Offering Memorandum such as auditors, regulatory, tax authorities and technology providers

• Recording, maintaining, storing and using recordings of telephone calls that you make to and receive from ACAMCL or its delegates or duly appointed agents and any of their respective related, associated or affiliated companies for processing and verification of instructions, providing advisory services and administration of your account(s) and any other matters related to your investment with ACAMCL, dispute resolution, record keeping, security and/or training purposes.

• Circulating periodic reports.

• Responding to queries or providing you support.

• For any other purpose as provided for in the agreements between us

B. Compliance with legal obligations:

• Complying with any applicable legal, Tax or regulatory obligations imposed on the Portfolio Manager including legal obligations under the Companies Act, Tax Laws, the AML regulations and other relevant regulatory laws and regulations including but not limited to:

AML: in line with anti-money laundering requirements under the DFSA AML regulations and other related regulations set by globally recognized AML agencies, all customers are required to be identified

CRS/FATCA: ACAMCL is obliged to collect certain information about each investor’s tax arrangements. For CRS/FATCA reporting purposes, please note that in certain circumstances ACAMCL may legally be obliged to share this information and other financial information with respect to investor’s interest with the relevant tax authorities under relevant jurisdictions

Screening – ACAMCL shall engage in screening for the purpose of AML regulations and counter terrorist facing legislations including PEP screening and with UN, EU and other applicable sanctions regimes

C. Legitimate interest

• Carrying out statistical analysis and market research.

• Recording, maintaining, storing, and using recordings of telephone calls that you make to and receive from ACAMCL

Please note that where personal data is processed for purposes of legitimate interests, you have a right to object to such processing and ACAMCL will no longer process the personal data unless ACAMCL can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defense of legal claims

D. Consent:

From time to time, ACAMCL may send you information about financial markets etc., by telephone, by email or by other reasonable means of communication. You have the right not to receive such information

Your consent is not required to process your personal data for the purposes referenced above. However, in order to process your personal data for the purposes of direct marketing, ACAMCL seeks your consent.

You have a right to withdraw this consent at any time. However, your withdrawal of consent will not affect the lawfulness of processing based on consent before its withdrawal

You can withdraw your consent by contacting ACAMCL at the address given below:

Unit OT 31-31, Central Park Offices, DIFC, PO Box 118206, Dubai, UAE

Disclosures to data processors and / or third parties:

Personal data relating to you which is collected from you or provided by you or on your behalf may be handled by ACAMCL or their duly appointed agents and any of their respective related, associated or affiliated companies for the purposes specified above.

These data processors will handle your information in accordance with applicable Data Protection Legislation.

ACAMCL may disclose your personal data to other third parties where required by law or for legitimate business interests. This may include disclosure to third parties such as auditors and the regulatory bodies, taxation authorities and technology providers.

Transfers Abroad

Your data may be processed outside of the DIFC. Personal data collected from you or provided by you or on your behalf may be transferred outside of transactions originating jurisdiction including to companies situated in countries which may not have the same data protection laws. Such data transfers will only involve companies which are part of the same corporate group or acting as service providers to the ACAMCL

Retention period

ACAMCL will retain your personal information for as long as is needed to fulfil the purposes outlined in our Data Protection Policy, unless a longer retention period is required or permitted by law.

Security Measures to Protect your Data

We maintain reasonable and appropriate security measures to protect Customer Data from loss, misuse, and unauthorized access, disclosure, alteration, and destruction. Our information security controls ensure that personal and financial data is well protected and accessible only to authorised personnel.

Your data protection rights:

Your data protection rights are as under:

• You have a right of access to and the right to amend and rectify your personal data.

• You have the right to have any incomplete personal data completed.

• You have a right to be forgotten (right of erasure of personal data)

• You have a right to restrict processing.

• You have a right to data portability.

• You also have the right to object to processing where ACAMCL is processing personal data for legitimate interests.

• You have the right to withdraw your consent used for Direct Marketing

Additionally, you have a right to lodge a complaint with relevant supervisory authority, in the DIFC of the alleged infringement if you consider that the processing of personal data relating to you carried out by ACAMCL is not as per the regulation in force.

You may request for your rights as outlined above by submitting your written request to us via:

Data Privacy Officer:
Not identified. Mr. Ramesh Kutty

Email: [email protected]

Other Points

We do not track your online activities across the Internet. We do not use your personal information for automated decision making, including profiling. We do not sell or rent your personal information to third parties.

Refusal to provide personal data:

The provision by you of personal data, as outlined in the section titled “Purposes of processing and lawful basis for processing” is required for us to accept your application and manage and administer your portfolio and so that we can comply with the contractual, tax, legal and regulatory requirements referenced above. Where you fail or refuse to provide such personal data, we may not be able to perform the contract we have entered into with you, or we may be prevented from complying with our legal obligations.

Cookies and Related Technologies:

We use cookies and similar technologies to gather Website Usage Information as you browse our site and use our Services. This information is collected through web server logs and cookies stored on your devices.

By using our website, you consent to our use of cookies.

Managing Your Cookies:

You can control cookies through your browser settings. However, deleting or refusing cookies may limit your access to some features or cause display issues on our site.

What are cookies?

Cookies are small data files stored on your device that help us improve your browsing experience, remember your preferences, and sometimes detect fraud. We use both session cookies (temporary) and persistent cookies (longer-lasting but with short expiration dates).

We use cookies for:

1. Essential website operations and security

2. Analytics to improve our Website

3. Remembering your preferences and choices

We don't use cookies to track your activity on other websites.